Celebration Event Services

Whether you are celebrating a wedding or special event, help with logistics makes planning so much easier. Our impeccably organized staff offers support with menu design, vendor services, billing details and more. We partner with you to ensure a celebration filled with joy!

Our Celebration Event Services Fee of $225 applies to wedding receptions, bar mitzvahs and bat mitzvahs.

EVENT PLANNING & WEDDING SUPPORT

  • Participate in or conduct venue (League, Pierpont, Union & North Quad) tours & appointments with event manager
  • Coordinate & order standard linens
  • Coordinate specialty linens & chairs (with additional contracting fee)
  • Design custom event layout, providing diagrams
  • Arrange in-house AV rental
  • Coordinate outside AV vendors (with additional contracting fee)
  • Discuss table inventory & table rental
  • Reserve rehearsal room, ready rooms, green rooms & ceremonial rooms (as available)
  • Assist with hotel room block s with Inn at the League hotel rooms (as available)
  • Facilitate final event details meeting:
    • Parking
    • Event Timeline review
    • Guest counts
    • Directions/Maps
    • Diagrams
    • Menu, Meal designations, Dietary Restrictions
    • Vendor Confirmations (drop off, pick up confirmations)
    • Drop-off items such as place cards, card box, etc.
    • Finalized Seating Chart
    • Finalized Wedding Details Worksheet
    • Centerpieces/Decor’ (as applicable)

FINANCIAL SERVICES

  • Track & Monitor all transactions within your contract (including Food & Beverage Minimums)
  • Provide invoices
  • Individualized payment links for parties contributing to wedding expenses (as applicable

FOOD/BEVERAGE

  • Plan & organize all food & beverage details with our catering team
  • Work with chefs to create special menus or dietary restricted meals
  • Facilitate internal meeting with Catering Manager & Building Manager
  • Arrange an opportunity to attend tasting showcase or private tasting
  • Coordinate with catering manager for specialty cocktails, custom alcohol brands/orders
  • Arrange ready room food & beverages options (as applicable)

VENDOR SUPPORT

  • Share & recommend couples to Preferred Vendors
    • Connect with vendors re: load-in/out, facilities questions etc.
    • Verify counts for linens/rental chairs (when client orders)
  • Coordinate with Valet Services (as applicable)
  • Coordinate with UM Parking Services
    • Send out finalized guest list
    • Schedule & secure Parking Attendant