Policies

Last updated February 13, 2018

Terminology

BOOKING:

a reservation for a space

COMMERCIAL:

any group or user that is not a University department or voluntary or sponsored student organization.

GENERAL USE AREAS:

Michigan Union:

Study Lounge, Michigan Union Grill, Tap Room, Ground Floor Mall, and Willis Ward Lounge.

Michigan League:

Beansters, Underground

Pierpont Commons:

Piano Lounge, Leonardos and the Commons Corner (Rec Space).

PRIMARY ROOMS:

League Ballroom, Rogel Ballroom, Fireside Cafe

SECONDARY ROOMS:

Pendleton, Vandenberg, Hussey, Concourse

STANDARD MEETING ROOMS:

All meeting rooms with the exception of primary and secondary rooms

STANDARD SET:

The set-up where furniture of room is stationary.

STUDENT ORGANIZATION:

a University recognized voluntary (VSO) or sponsored student organization (SSO). Non-affiliated student organizations (NSO’s) are considered as commercial users for the purpose of this policy.

UNIVERSITY UNIONS:

Michigan League, Michigan Union and Pierpont Commons


General Policies

Groups are not permitted to bring their own food or beverage into University Unions facilities. This includes sealed bottles of alcohol intended for gifts, auction items or off-site consumption. All catering in University Unions facilities is provided exclusively by Michigan Catering. Pickup orders can be accommodated by in-house retail vendors.

University Unions is not responsible for any lost, stolen or damaged property belonging to users of the facilities.

No use of candles, adhesives, glitter, sand weights, confetti, confetti cannons, rice, dance wax, powder or similar materials is permitted.

Decorations and/or displays must not compromise public safety or increase the risk of property damage.

  • Stay within posted fire capacities.
  • Maintain access to fire exits.
  • No candles or special effects equipment such as smoke, fog and fire machines, sparklers, etc. are permitted.

The group scheduling University Unions facilities is financially responsible for any special clean-up or damages resulting from the event or the activity.

Due to the nature of our facilities and proximity to other events, noise levels must be minimized.

A room may be put on tentative hold for up to one week pending no other requests. In the event of a competing request, the group tentatively holding the room must either confirm or release the room.

Although we endeavor to honor all room reservations as made, University Unions reserves the right to change rooms at any time to maximize usage for the University community.