Policies

Last updated May 25, 2016

Terminology

BOOKING

A reservation for a space.

COMMERCIAL

Any group or user that is not a University department or voluntary or sponsored student organization.

GENERAL USE AREAS

  1. Michigan Union
    1. Study Lounge
    2. Michigan Union Grill (MUG)
    3. Tap Room
    4. Ground Floor Mall
    5. Art Lounge
  2. Michigan League
    1. Underground
  3. Pierpont Commons
    1. Commons Corner (Rec Space)
    2. Fireside Café
    3. Piano Lounge
    4. Seating in front of Ahmo’s Gyros

PRIMARY ROOMS

League Ballroom, Rogel Ballroom

SECONDARY ROOMS

Pendleton, Vandenberg, Hussey, Concourse

STANDARD MEETING ROOMS

All meeting rooms with the exception of primary and secondary rooms

STANDARD SET

The set-up where furniture of room is stationary.

STUDENT ORGANIZATION

A University recognized voluntary (VSO) or sponsored student organization (SSO). Non-affiliated student organizations (NSO’s) are considered as commercial users for the purpose of this policy.

UNIVERSITY UNIONS

The Michigan League, Michigan Union and Pierpont Commons.


General Policies

Groups are not permitted to bring their own food or beverage into University Unions facilities. This includes sealed bottles of alcohol intended for gifts, auction items or off-site consumption. All catering in University Unions facilities is provided exclusively by Michigan Catering.  Pickup orders can be accommodated by in-house retail vendors.

No use of adhesives, glitter, sand weights, confetti, rice, dance wax, powder or similar materials is permitted.

Decorations and/or displays must not compromise public safety or increase the risk of property damage.

  • Stay within posted fire capacities.
  • Maintain access to fire exits.
  • No candles or special effects equipment such as smoke, fog and fire machines, sparklers, etc. are permitted.

The group scheduling University Unions facilities is financially responsible for any special clean-up or damages resulting from the event or the activity.

Due to the nature of our facilities and proximity to other events, noise levels must be minimized.

A room may be put on tentative hold for up to one week pending no other requests. In the event of a competing request, the group tentatively holding the room must either confirm or release the room.

All groups wishing to claim a tax exemption must provide appropriate documentation prior to the event date.

Although we endeavor to honor all room reservations as made, University Unions reserves the right to change rooms at any time to maximize usage for the University community.